When considering legal and administrative tasks that require certification, the question often arises: “What services can a notary provide?”
Many may not know this, but a notary public plays a vital role in various legal processes – ensuring that documents are executed properly and legally recognized. Today, we’ll dive into the diverse range of services a notary can provide, emphasizing the importance of their role in both personal and business matters.
Our role, in fact. In case you feel in need of notary services, make sure to read till the end and count on our team afterwards!
Read also: 7 benefits of hiring a mobile notary right now
Understanding the role of a notary public
Before exploring what services a notary can provide, it’s essential to understand the role and responsibilities of a notary public.
This professional is an official appointed by the government to serve as an impartial witness in the signing of important documents. They are responsible for verifying the identity of the signers, ensuring that they are signing willingly and knowingly – and that the signatures are genuine, of course. Notaries are also tasked with maintaining a record of the notarized documents, which can be used as evidence in legal proceedings.
List of general notarial acts
The primary function of a notary is to perform notarial acts. But, after all, what services can a notary provide under this broad category? Here are the most common notarial acts:
- Acknowledgments: One of the most common services provided by a notary is taking acknowledgments – a process that involves verifying that the person signing a document is indeed the individual named in the document and that they are signing it willingly. Acknowledgments are often required for documents such as deeds, powers of attorney, and other legal instruments.
- Jurats: A jurat is a type of notarization in which the signer swears or affirms that the contents of the document are true. The notary administers an oath or affirmation and then witnesses the signing of the document; jurats are typically used for affidavits and depositions.
- Oaths and Affirmations: A notary can also administer oaths and affirmations, which are formal promises to tell the truth. This service is often required for legal affidavits, depositions, and testimonies.
- Copy Certification: Notaries can certify that a copy of a document is a true and accurate reproduction of the original. This service is often required for official records, such as birth certificates, marriage certificates, and academic transcripts.
- Signature Witnessing: Another service a notary can provide is witnessing the signing of a document. Unlike an acknowledgment, the signer does not need to acknowledge that they signed the document willingly; the notary simply confirms that the signature is genuine.
List of specialized notarial services
That said, beyond general notarial acts, what services can a notary provide that cater to more specific needs? Well, here are some specialized notarial services:
- Loan Document Signing: Notaries often work with lenders, title companies, and borrowers to facilitate the signing of loan documents. This process, known as a loan signing, ensures that all documents related to a loan are properly executed and notarized. Loan signings are crucial in real estate transactions and mortgage refinances.
- Apostille Services: An apostille is a certification that verifies the authenticity of a notarial act or public document for use in another country. Notaries can assist in obtaining an apostille for documents that will be used internationally, ensuring that they meet the requirements of the receiving country.
- Estate Planning Documents: Notaries play a crucial role in estate planning by notarizing wills, trusts, and powers of attorney. This ensures the documents are legally binding and can be enforced in court if necessary.
- Real Estate Transactions: Notaries are often involved in real estate transactions, notarizing documents such as deeds, mortgages, and leases. Their involvement ensures that the documents are executed correctly, which is essential for the transfer of property ownership.
- Structured Settlements: In cases of structured settlements, where a person agrees to receive periodic payments instead of a lump sum, a notary can provide services to ensure that the settlement agreement is properly executed and legally binding.
- Immigration Documents: Notaries can assist with the notarization of immigration documents, such as affidavits of support, visa applications, and other forms required by immigration authorities. However, it’s important to note that notaries are not authorized to provide legal advice on immigration matters unless they are also licensed attorneys.
About mobile notary services
Mobile notary services have become increasingly popular as they offer flexibility and convenience. A mobile notary travels to the client’s location to perform notarial acts, making it easier for those who may have difficulty visiting a notary’s office, such as the elderly, disabled, or those with busy schedules.
What services can a notary provide that cater to the needs of individuals and businesses on the go?
As we just saw, mobile notaries can provide all the services of a traditional notary, including acknowledgments, jurats, oaths, and affirmations. They are often used for real estate transactions, loan document signings, and notarizing documents for individuals who are unable to leave their homes or offices.
If you are in need of a mobile notary, you can trust the team at Mobile Notary Orlando to handle your notarial needs with the highest level of professionalism, discretion, and efficiency. Whether it’s a simple document signing or a more complex transaction, our experienced signing agents will ensure that the process is smooth, convenient, and hassle-free – because we go to you instead of the other way around!
Don’t miss: Notary public vs. lawyer – 5 differences and how to choose
About notary signing agent services
Expanding on that, a notary signing agent (NSA) offers specialized services for the mortgage and real estate industry. NSAs are notaries who have received additional training to handle loan documents and facilitate real estate closings – they work with lenders, title companies, and borrowers to ensure that all necessary documents are properly executed and notarized.
The services provided by a notary signing agent include:
- Loan Document Review: The NSA reviews the loan documents with the borrower, ensuring that they understand the terms and conditions before signing.
- Notarization of Loan Documents: The NSA notarizes the loan documents, including the promissory note, deed of trust, and other related paperwork.
- Document Return: After the signing is complete, the NSA is responsible for returning the signed and notarized documents to the lender or title company.
Notary signing agents play a crucial role in the mortgage process because they ensure that the transaction is completed smoothly and legally. For that, they must adhere to strict guidelines and maintain a high level of professionalism, as any errors in the notarization process could result in delays or legal complications.
Legalization of documents
For those dealing with international legal matters, notaries can also assist with the legalization of various documents, including:
- Commercial Documents: Such as contracts, invoices, and certificates of incorporation.
- Personal Documents: Such as birth certificates, marriage certificates, and academic diplomas.
The legalization process often involves multiple steps, including notarization, obtaining an apostille, and, in some cases, further certification by the embassy or consulate of the receiving country. Notaries can guide clients through this complex process, ensuring that all requirements are met.
What services can a notary provide that support the justice system?
In legal proceedings, notaries play a crucial role by notarizing documents that are used in court cases. Those include:
- Affidavits: Written statements made under oath, often used as evidence in court cases.
- Depositions: Recorded testimonies of witnesses, which may be used in trials.
- Subpoenas: Legal documents that require a person to appear in court or produce evidence.
They ensure that these documents are properly executed and legally binding, which is essential for their admissibility in court.
Where can you find a notary?
If you’re looking for reliable, professional, and accessible notary services in Central Florida, Mobile Notary Orlando is your go-to solution. Mobile Notary Orlando was founded with a clear mission: to bring high-quality notary services and certified signing agents directly to you, whenever and wherever you need us.
We offer reasonable prices, ensuring that you receive top-notch service without breaking the bank. We believe in providing value to our clients, making high-quality notary services accessible to everyone in the region!
Therefore, if you’re in Central Florida and need reliable, professional, and accessible notary services, Mobile Notary Orlando is the perfect choice. With our 24/7 availability, multilingual support, affordable pricing, and commitment to excellence, you can trust us to handle all your notarial needs with the utmost care and professionalism. Get in contact right now!
