Becoming a notary is an excellent way to offer valuable services to your community, as well as expand your career opportunities. A notary public is a state-appointed official responsible for overseeing and authenticating various legal documents, such as property deeds, affidavits, and contracts. But how to become a notary?
The process involves fulfilling state-specific requirements, obtaining the necessary training, and passing some required exams. In this article, we’ll provide a detailed guide on all these aspects and on how to become a notary, as well as what you might need to know along the way.
Read also: What is a notary? A complete guide for your legal matters
How to become a notary: understanding the role of a notary
As you may know, a notary public serves as an impartial witness during the signing of important legal documents, ensuring that all parties involved are who they claim to be and are entering the agreement willingly and knowingly.
Notaries help prevent fraud and forgery – and their role is critical to maintaining trust in legal transactions. Common tasks of a notary include verifying the identity of document signers, administering oaths and affirmations, witnessing and recording signatures, and certifying copies of documents.
Step 1: check your state’s requirements
Each state in the U.S. has different rules and regulations for notaries, so your first step should be to check your state’s specific requirements. Typically, you need to meet the following general criteria:
- Be at least 18 years old.
- Be a legal resident of the state where you’re applying.
- Have no felony convictions or criminal history involving dishonesty.
Some states, such as Florida, may have additional requirements – such as a clean criminal background, the ability to read and write English, or meeting residency requirements. It’s essential to review your state’s notary handbook or visit your Secretary of State’s website to understand the specific eligibility criteria.
Step 2: complete the application process
Once you’ve confirmed that you’re eligible, you’ll need to submit an application to become a notary. Most states offer the application process online or via mail, and it generally requires the following:
- Filling out an application form.
- Paying an application fee (which can range from $10 to $150, depending on your state).
- Providing proof of residency and identity.
- Submitting any additional documentation requested by your state.
Some states may also require letters of reference, a background check, or proof of education. Always make sure to double-check your state’s requirements for a smooth application process.
Step 3: complete the required training (if applicable)
In some states, completing a notary education course is mandatory before receiving your notary commission.
This training ensures that you fully understand the responsibilities of a notary and how to perform notarial acts correctly. States like California and Florida require notary applicants to take an approved course that covers topics such as:
- Notarial laws and ethics.
- Procedures for verifying identity.
- Record-keeping practices.
- Handling complex notarial requests.
These courses are often available online or through local community colleges, and they may last anywhere from a few hours to a full day.
Step 4: pass the notary exam (if required)
In some states, such as New York and California, you will need to pass a notary exam before you can be commissioned.
The exam typically tests your knowledge of notary laws, procedures, and ethical responsibilities. Preparation for the test often involves studying state-specific notary handbooks, attending a prep course, or reviewing online resources.
Step 5: purchase a surety bond
Several states require notaries to obtain a surety bond before they can begin performing notarial acts. A surety bond provides financial protection to the public in case you make an error or commit misconduct as a notary.
The bond amount varies by state – but typically ranges from $500 to $15,000. It is important to note that the bond protects the public, not you. You may want to purchase errors and omissions insurance (E&O) to protect yourself from personal liability in the event of a mistake.
Step 6: get commissioned as a notary
After you’ve completed the application, passed any necessary exams, and secured a surety bond (if required), you’ll receive your notary commission certificate. This document officially grants you the authority to act as a notary in your state.
Once commissioned, you’ll likely need to take an oath of office and file your commission with the county clerk or other designated authority. Keep in mind that notary commissions are generally valid for a specific period, often four years, after which you’ll need to renew your commission by repeating the application process.
Step 7: purchase notary supplies
As a notary, you will need certain supplies to carry out your duties. These typically include:
- Notary seal/stamp: The official seal or stamp is required for notarizing documents, and it must include your name, commission number, and expiration date (in most states).
- Notary journal: Some states require you to maintain a detailed journal of all notarial acts. Even if it’s not mandatory in your state, keeping a record of your notarizations is a good practice.
- Notary certificates: These are preprinted forms that notaries fill out and attach to documents to verify that a notarization took place.
You may also like: Notary public vs. lawyer – 5 differences and how to choose
Start offering your notary services
Once you’ve obtained your notary supplies, you can begin performing notarial acts. Whether you work independently or as part of a company, you’ll have the flexibility to offer services in various settings, such as law firms, banks, real estate offices, and even mobile or remote notarization (if your state allows it).
Notary laws can change, so it’s crucial to stay informed about any updates that could affect your responsibilities or the validity of your notarial acts. Make it a habit to review your state’s notary handbook regularly.
Additionally, remember to renew your notary commission before it expires. This process is typically similar to the initial application, although it may involve additional continuing education or exams, depending on your state.
Becoming a notary is a straightforward process that can open up new career opportunities and allow you to serve your community in an essential capacity.
And if you are looking for opportunities in the area, or are simply needing notary services, give us a call here at Mobile Notary Orlando. Our mobile notary services are the best in the region, and you can reach us 24/7, 7 days a week.
