When it comes to signing important documents, having the right notary public by your side can make all the difference. Yet, many people are unaware that there are many types of notary public available; from traditional office-based services to high-tech online notarizations, the field has expanded significantly to meet a variety of needs.
In this article, you’ll discover the different types of notary public available in the U.S. today, what sets each apart, and how to choose the one that best fits your specific situation. Whether you’re finalizing a mortgage, verifying a will, or simply in need of a notarized letter, understanding your options can help you navigate the process with confidence – so let’s accomplish that goal together.
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All 7 types of notary public
Traditional Notary Public
The traditional notary public is the most commonly known type – and the one from which every other category branches out. These professionals typically operate out of a physical office or are available at institutions like banks or law firms.
Their duties include administering oaths, taking affidavits, and certifying the execution of documents such as deeds, contracts, and powers of attorney. Traditional notaries typically require appointments and adhere to business hours, which may not be convenient for urgent or after-hours needs.
Mobile Notary Public
A mobile notary public offers a more flexible alternative by traveling to the client’s location, whether it’s a home, office, hospital, or other venue. This type of notary public is especially valuable for clients with limited mobility, tight schedules, or in emergencies.
Mobile notaries provide the same services as traditional notaries but add the benefit of convenience and accessibility. The ability to meet clients on-site makes them a popular choice for real estate closings and healthcare documents – check out what our team can do for you at the end of this article!
Notary Signing Agent
A notary signing agent (NSA) is a specialized type of notary public who is trained to handle loan documents, particularly those related to real estate transactions. NSAs are typically contracted by title companies, mortgage lenders, or signing services to facilitate the signing and notarization of loan packages.
Basically, they ensure that borrowers correctly complete and sign all necessary paperwork. Given the high-stakes nature of real estate closings, NSAs must often undergo additional certification and background checks.
Electronic Notary Public
As technology advances, so does the notary industry. An electronic notary public, or e-notary, is authorized to perform notarizations electronically – a process that still requires the signer to be physically present, but where the documents and notarization are handled digitally.
This type of notary public uses secure software to ensure document integrity and streamline the signing process. E-notarizations are particularly useful for businesses that manage large volumes of documents and seek to reduce paper usage.
Read more in: Can a notary sign electronically? Learn all the legal requirements
Remote Online Notary Public
Remote online notaries (RONs) take electronic notarization a step further by allowing the entire notarization process to occur online. The signer and the notary do not need to be in the same location, making this an ideal solution for international clients or those in remote areas.
Through audiovisual technology, the notary verifies the identity of the signer and witnesses the signing in real time. Not all states permit RONs, so it’s crucial to verify their legality in your jurisdiction before proceeding.
Commissioned vs. Non-Commissioned Notaries
A commissioned notary public has received official approval from a state government and has taken an oath of office. They are authorized to perform notarial acts and must follow strict legal and ethical standards.
On the other hand, a non-commissioned individual may have notarial training or knowledge but is not authorized to perform notarial services. Only commissioned notaries should be entrusted with notarizing your important documents.
Specialized Notaries
In some jurisdictions, notaries may specialize in specific sectors. For example, a notary public working in a medical environment might be familiar with documents such as medical directives or living wills. Similarly, legal notaries may frequently deal with affidavits, court documents, and legal declarations.
While their commission allows them to notarize a broad range of documents, this niche experience can be invaluable for ensuring accuracy and understanding the nuances of certain forms.
Read as well: What can a notary not do? 6 limitations of the role
Why the right type of notary public matters
The world of notarization has evolved far beyond the traditional in-office service, encompassing a variety of individual cases. This means that selecting the correct type of notary public is more than a logistical decision; it can significantly affect the validity and acceptance of your documents.
For instance, using a notary unfamiliar with mortgage closing documents can result in errors that delay your real estate transaction. Similarly, trying to use a traditional notary for a remote signing when your state permits RON may lead to unnecessary complications.
So, in the end, always ensure your chosen notary has the expertise and authorization required for your specific needs. Start by identifying the nature of your document and the level of expertise required. Above all, ask questions about the notary’s experience, credentials, and availability.
For specialized documents like real estate contracts or medical directives, seek a notary with relevant experience. Verifying the notary’s commission status with your state’s Secretary of State website can also provide peace of mind.
And of course, if time and convenience are essential, a mobile or remote online notary might be your best option – you don’t even have to close this page. If you are around Orlando and Central Florida and need a notary signing agent service tailored to meet your needs, we here at Mobile Notary Orlando are ready to help you!
Whether you require a simple affidavit notarized at your home or need expert assistance with mortgage closing documents, our team is ready to bring professional, reliable service directly to you. Get in contact today and discover the convenience and efficiency of working with a notary who understands your schedule and your priorities!
